WHAT’S A THIRD PARTY FUNDRAISER?

Generating support for the Everglades can take many forms! Whether you’re engaging in a hobby, organizing a competition, or just looking for an enjoyable evening, don’t hesitate to think creatively. Here are some fundraising ideas to get you started.
  • Car Wash
  • Bake Sale
  • Golf Tournament
  • 5K walk/run
  • Charity Yoga
  • Store Sale Event
  • Raffles
  • AND MORE!

PROGRAM POLICIES & GUIDELINES

Friends of the Everglades (FoE) appreciates our community of partners who work to plan events and campaigns to financially support our mission to “preserve, protect and restore the only Everglades in the world!” Thank you so much for your interest in fundraising to support our work.

ABOUT INDEPENDENT FUNDRAISING EVENTS

Independent Fundraising Events are revenue generating events or activities that are implemented with limited or no assistance from Friends of the Everglades. Friends of the Everglades may be the full or partial beneficiary of any such event/activity. By empowering  individuals, community groups, companies or schools as independent third party fundraisers, Friends of the Everglades is able to focus on our projects and programs that will fulfill our mission.

HOW WE CAN HELP

Friends of the Everglades’ ability to offer assistance for independent fundraising events is  limited by staff size and internal obligations. We are able to provide the following:

  • A letter of authorization to validate the authenticity of the fundraising event.
  • Use of our logo and name upon review and approval of the event and materials.
  • Written tax receipts to donors who make checks payable to Friends of the Everglades or donate online.

WHAT WE ASK OF YOU

Friends of the Everglades has a set of guidelines that we ask all individuals and organizations to follow when fundraising on our behalf. We do not wish to seem ungrateful for your efforts, or wish to burden you with unnecessary limitations; however, we have found that by clearly identifying expectations, we can avoid misunderstandings or negative experiences. We have implemented these guidelines to protect your interests, as well as the  interests of the supporters of your event and Friends of the Everglades. We ask that you read the entire fundraising policy agreement and then sign and date the last page as part of our approval process.

EVENT APPROVAL AND ASSISTANCE

  • Approval for the event is specific to the dates you indicate on the Independent Fundraising Event Application. The use of the Logo and Brand is limited to the dates indicated on the Application. If you intend to repeat the event, you must submit a new request.
  • We cannot guarantee attendance of staff or volunteers at the event.
  • As requested and appropriate, FoE will provide brochures, pamphlets, and other informational materials, promoting Friends of the Everglades.  Please let us know your needs in this area as soon as possible so we can make sure we have sufficient quantities for your event.
  • Friends of the Everglades will not solicit sponsors or auction items for your fundraising event – and does not provide any information on current donors, volunteers or mailing lists.
  • As appropriate and approved, we will include your event on our website and social media outlets.

PROMOTION, LOGO USAGE & EVENT NAMES

  • Use of the Friends of the Everglades logo on any promotional materials including, but not limited to, advertising (electronic and print), letters, brochures, flyers, and press releases, must be approved in writing by FoE. Please do not make public announcements or promote the event until you receive written approval from FoE of your fundraising proposal. If there is an error in the print material(s), without approval from Friends of the Everglades, we have the full authority to request reprints and/or revisions, at the financial expense of the event host.
  • The Organizer will not make any alterations to the FoE logo, or adapt the logo as part of another symbol or mark. Organizer agrees not to do, omit to do, or permit to be done, any act which will or may dilute or tarnish or bring into disrepute the reputation of or goodwill associated with the FoE name or the logo.
  • Friends of the Everglades does not endorse products, firms, organizations, individuals, or services. Accordingly, your event(s) must be promoted and conducted in a manner that avoids any statement or appearance of an endorsement by Friends of the Everglades.
  • The full name of our organization is  ‘Friends of the Everglades’ and should be identified by its full name in first reference in all materials pertaining to the event. The abbreviation ‘FoE’ may be used sparingly after the first reference.  Please do not use any other interpretation or variance of the name.
  • Friends of the Everglades may only be identified as the beneficiary of your event. For example, you should not call an event “The Friends of the Everglades Walk-a-Thon.”  Rather, the event should be promoted as the “Walk-a-Thon to Benefit Friends of the Everglades” or “Walk-a-Thon Benefitting Friends of the Everglades.”
  • Promotions for the event must reflect Friends of the Everglades as the beneficiary, not the  host, presenter, or sponsor (for example, “proceeds from this event will benefit Friends of the Everglades”).
  • All promotional and support material must be clearly marked to indicate that the event is being held to benefit Friends of the Everglades.
  • Friends of the Everglades cannot guarantee or secure media coverage (television, radio, or print). Contact with the media about the event or promotion may be made, provided that the host communicates with Friends of the Everglades about arrangements that are made. Friends of the Everglades does not purchase advertising to promote independent events.

EVENT INSURANCE, LICENSES & PERMITS

Friends of the Everglades is not responsible for providing liability insurance for the event.  Event organizers must obtain their own liability insurance. If a liquor license is required, it is the responsibility of the event organizers to obtain such license.

INDEMNITY

The Organizer of the Fundraising Event agrees to indemnify and hold harmless FoE, its affiliates, officers, directors, employees, agents, representatives, contractors and licensees from and against all claims, losses, damages, liabilities and expenses, including reasonable attorney’s fees, arising out of or related to the Fundraising Event, including, without limitation, any act or omission of Organizer, or his/her/its officers, partners, employees, agents, volunteers, contractors, the licensees, guests, invitees, or attendees.

CONDUCT & DECORUM

Each Fundraiser shall be administered in a manner that reflects positively on the image of Friends of the Everglades. No conduct which is unlawful or deemed offensive by FoE shall be associated with any fundraiser. Friends of the Everglades reserves the right to revoke the Organizer’s permission to use the FoE Logo and other provided tools for any fundraiser it deems offensive or in violation of these Program Policies & Guidelines.

SOLICITATION OF CORPORATE DONATIONS, SPONSORSHIPS, AND IN-KIND DONATIONS

Friends of the Everglades has received generous donations of funds and services from our supporters over the years. In order to better coordinate fundraising events, we ask that you provide us with a list of targeted sponsors for your event before they are approached. Please  remember that many individuals and businesses may already support FoE and may not wish to make additional donations.

ACCOUNTING

The Organizer shall donate to FoE proceeds from the fundraiser, net of direct expenses. FoE cannot allow expenses to flow through our accounting books. The Organizer is responsible for the costs, logistics and liability associated with organizing,  promoting and producing the fundraiser.

Only the net revenue or revenue less expenses will be accepted by FoE. The Organizer may not use FoE’s taxpayer identification number or declare exemption from state sales tax under FoE’s name. All donations submitted through FoE’s online fundraising page or mailed directly to FoE will be acknowledged with a tax-deductible receipt, assuming donor information is supplied.

Interested parties should email Friends of the Everglades Development Director Scott Brown at scott.brown@everglades.org

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